Assistant Manager – Lease Administration

Website Al Futtaim

Job Description:

Provide administrative support services to the Commercial Assets Department (Leasing, Property Management, Tenant Coordination) for the successful implementation of the Leasing strategy. This includes overseeing preparation of Leasing Legal contracts/documentation; entering Lease information in Yardi and Ejari; generating weekly/monthly/Leasing/Property Management reports as when required by Management. Also, to act on behalf of the Landlord as his representative to coordinate commercial and retail Tenants on designs & fitout, to ensure these are compliant with the Landlords specifications, design guidelines and lease requirements, so the Tenant opens on the required office/shop opening date. Coordinate with commercial tenant and internal departments (FM & PM) to ensure move-in/outs are completed as per policy.

Job Responsibilities:

  • Payments – ensure that all cheques and fees payable with Lease documentation (including Surrenders) are current and correctly dated prior to passing documents for execution.
  • Debt Management/ Finance reports: Assist the Credit Control team to manage the debtor’s recoveries/ bounced cheques/ file legal and criminal police cases along with Legal department.
  • Ensure on-line filing system is in accordance with business guidelines and files are appropriately saved online (Yardi, Projectwise; etc) and hardcopy filing system for Original Leases and correspondence and ensure that there is an effective system in place for tracking and retrieval.
  • Ensure that new and renewal Lease/ CPL documentation is prepared in accordance with the business Policy & Procedures and is authorised as per the DOA (including Lease Agreements, Amendments, DOT, DOS, CPL, and all required legal / leasing documents within the agreed timelines requested by management.
  • Assist the Senior Asset Manager in marketing and advertising of vacancies to attract new/ potential tenants and preparation of leasing documents, such as Lease proposals (LP), Lease Approval Form (LAF) and Deal Summary (DS).

Job Requirements:

  • Degree holder or suitable experience gained in a similar role.
  • Good understanding of IT systems, databases, financial data and Excel
  • Ejari and DSR certified.
  • 5-6 years in an executive Admin role with sound knowledge of Real Estate admin/ or legal practices.

Job Details:

Company: Al Futtaim

Vacancy Type: Full Time

Job Location: Dubai, United Arab Emirates

Application Deadline: N/A

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