Executive Assistant – Operations Division

Job Description:

The job holder of this position is responsible for high-level administrative support by conducting research, preparing statistical reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Job Responsibilities:

• Create and maintain database and spreadsheet files Follow-up on progress of directives and projects managed by the Manager
• Assist in presentations and other reports and documents as needed
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Liaise with relevant individuals, departments, and external customers and suppliers on Manager’s behalf and ensure smooth and efficient communication flow
• Manage in coordination with travel department travel plans, itineraries, expenses and travel-related documents
• Conduct research and prepare statistical reports Arrange and coordinate events etc. when required Handle all digital archiving of documents, records, and reports
• Review selected documents that come to the Office of the Manager and make recommendations for action
  Assist in planning and organising visits of selected visitors

Job Requirements:

• University Degree in Business Administration or equivalent
• A minimum of 4 years of relevant experience with at least 2 years in a similar role
• Background in Operations such as Supply Chain, On the floor etc