Executive Office Administrator

Website Adnoc

Job Description:

The jobholder has to maintain high level of confidentiality and regularly monitor and follow up the daily activities in order to be always ready to provide up-to-date status/ progress of all matters dealt by CEO, the jobholder contact with all levels in the company, the Owners, and external contacts.

Job Responsibilities:

  • To receive and answer telephone calls, take down / relay messages, and answer routine queries.
  • Carries out reception duties at assigned office. Includes receiving people coming into the office of assigned supervisor, answering queries and scheduling appointments. Answers and makes telephone calls. Takes down and passes messages as directed.
  • To maintain and organize CEO’s diary and schedules for meetings/appointments/ contacts, prioritize his tasks and render assistance to ensure effective time management.
  • To arrange meetings and appointments for the CEO, receive visitors, enquire reason of visit for screening before directing to CEO’s office.
  • To prepare detailed Travel Itinerary for CEO’s business trip, coordinate for the arrangement of CEO’s travel abroad related matters, and to coordinate with Shareholder Companies and their representative offices in Abu Dhabi and abroad during BAC & BOARD Meetings or other matters.
  • Receives sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
  • Communicate directly, and on behalf of the CEO, with Borouge ADP Board of Directors, Board Advisory Committee Members, Owners Representatives, and others, on matters related to BAC and Board Meetings, approvals, etc.
  • Maintains updates and files the division’s documents.
  • To contribute in the preparation, compilation and development of BAC & BOARD Presentation slides, reports, shareholders’ reports, and general management reports.
  • To maintain an efficient online computerized tracking system for all Incoming and Outgoing correspondences/documents for the current and previous years; and follow-up with Owners Representatives offices for pending approvals.
  • To collect UAE Nationals’ monthly meeting minutes from all Groups/Functions, and prepare the statistics reports and submit to the CEO on Quarterly basis.
  • To provide a bridge for smooth communication between the CEO and Executive and Extended Leadership Team within the Company; demonstrating leadership to maintain credibility, trust and support with Senior Management staff.

Job Requirements:

  • Should be able to operate facsimile, photocopier, and various office machines and operate company’s applications related to the division
  • Advanced communication skills
  • University Degree in Business, Management or any other Discipline.
  • Fluency in English Language is a must
  • Technical Writing Course is required
  • Knowledge in Microsoft Office, Windows and Internet Browsing
  • Advanced technical and formal writing skills
  • Good interpersonal skills
  • Attention to details
  • Minimum 5 – 7 years of experience in total years of experience in office work, preferably in communication designations.
  • Hands on and working knowledge of prevailing popular spreadsheets.

Job Details:

Company: Adnoc

Vacancy Type: Full Time

Job Location: Abu Dhabi, UAE

Application Deadline: N/A

To apply for this job please visit www.linkedin.com.

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