Executive Secretary

Website Dubai Islamic Bank

Job Description:

Manage and organize the office and meetings calendar, travel plans and all documents of the Line Manager.

Job Responsibilities:

  • Manage and organize paper and electronic office files to ensure an efficient and effective filing system in the department.
  • Act as the 1st point of contact between Line Manager and all staff & other departments (HR, IT, Admin, Audit, Credit, training…) by maintaining good and close working relationships.
  • Review, follow up and archive all the departmental approval requests.
  •  Ordering and maintaining stationery supplies and forms of the department.
  •  Assist entire department in day to day operations by providing administrative and secretarial support to ensure smooth functioning of the business.
  • Filter all incoming mail documents, correspondence and attend and route telephone calls professionally and efficiently.
  •  Greet visitors/guests of the department and provide them with necessary assistance.
  •  Handle general clerical duties including photocopying, faxing and mailing the documents related to the department.
  • Attend various training and learning programs to close the skill gaps as advised by the Line Manager.
  • Manage client relationships and deal effectively with all employees and external business contacts while conveying a positive, service oriented attitude.
  • Draft business communications, memos, letters, presentations, e-mails… etc in a professional manner whenever it is required.
  • All the above accountabilities includes but not limited to any additional/new tasks or responsibilities assigned by the line Manager

Job Requirements:

  • Minimum 3-4 years of experience in Secretarial/ Administrative area
  • Minimum Diploma / Bachelor’s degree

Job Details:

Company: Dubai Islamic Bank

Vacancy Type: Full Time

Job Location: Dubai, UAE

Application Deadline: N/A

To apply for this job please visit www.linkedin.com.

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