HR Officer

Job Description:

The School HR Officer will be the first point of contact for all school staff on all HR matters; duties will cover the full spectrum of the employee life cycle.

Job Responsibilities:

• Coordinate the preparation of the Ministry of Labour offer letter and employment contract process with the school designated Government Relations staff member.
• Run reports from DAX as required by school management, or when specified by the HR Area Manager/ HR Cluster Lead, or other areas of the business on a timely basis.
• Draft routine correspondence, letters and memos as required by management.
• Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
• Produce NOCs, salary certificates and salary transfer letters using DAX, in English and Arabic as required on a timely basis.
• Develop and maintain HRIS database, employee files and records.
• Update employee handbook as required.
• Support ERP project team with input on HR systems, policies and requirements.
• Track approval process whenever other department’s signatures are required, or when DAX system approvals are required.
• Assist and prepare statistical summaries and reports for school and GEMS Corporate office.
• Attend staff meetings and serve on committees as required.
• Engage with other School HR Officers in a productive and solutions-focused manner, sharing best practice ideas and positive ways of working.
• Complete any ad-hoc HR project work as and when required.
• Liaise with the travel department to book travel for new employees and maintain regular communication with new hires, including sending Welcome Email and Handbook and answering questions, and conducting new hire inductions.
• Process new hire forms including bank account forms, medical insurance, business card and access card requests.
• Provide support to the Principal/CEO in the recruitment of all school-based positions.
• Liaise with corporate HR recruitment team for teaching positions and complete all administrative tasks related to the teacher recruitment process.
• Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process.
• Prepare employment contracts using DAX in compliance with GEMS policies and procedures and UAE Labour Law regulations.
• Design and conduct new employee orientations to explain school policies, compensation and benefit programs.

Job Requirements:

• Excellent organization and interpersonal skills.
• Experience working in a multi-cultural environment is a plus.
• Able to influence colleagues in a diverse cultural environment
• Deliver results in a timely manner with highest degree of efficiency
• Collaborate with members of leadership team to deliver key HR initiatives
• Attention to detail & able to prioritize key tasks
• Knowledge in general HR office procedures, policies and methods
• Experience of working on HR Management Systems
• A relevant degree or diploma
• At least a minimum of 2 – 3 years’ experience working in a HR generalist capacity.
• Excellent organization and interpersonal skills.