Personal Assistant to Chief Executive Officer

Website Sharaf DG

Job Description:

As a Personal Assistant, you will be providing administrative and secretarial support to the CEO by preparing correspondence, highly confidential documents, briefing notes and other material. You will be responsible for ensuring the smooth flow of all day-to-day activities in the CEO office by managing a high volume of meeting scheduling, arranging travel and coordinating activities between the CEO, business heads & other senior stakeholders.

Job Responsibilities:

  • Follow up & coordination between internal departments on the task assigned by the CEO.
  • CEO travel expense tracking.
  • Provide a bridge for smooth communication between the CEO and internal departments, to maintain credibility, trust and support with Senior Management staff.
  • Managing and organizing CEO’s calendar, and scheduling appointments, meetings, and events.
  • Provide proactive and efficient secretarial support to the CEO.
  • Arranging flight & Hotel options based on the requirement & finalising based on CEO’s input.
  • Keeping track of the time spent by CEO in each meeting.
  • Organising travel and itineraries – Manage end to end process of visa applications (To get an invitation letters for visa applications, booking the appointments, online application filling, request for company NOC and letter for bank statement and arranging other required supporting documents).

Job Requirements:

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and able to adapt new technologies.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Emotional maturity
  • Bachelor’s degree.
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Expert level written and verbal communication skills.
  • A minimum of 5 years of related experience or a combination of experience and education that enables performance of all aspects of the position.

Job Details:

Company: Sharaf DG

Vacancy Type: Full Time

Job Location: Dubai, United Arab Emirates

Application Deadline: N/A

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