Projects Coordinator

Website AD Ports Group

Job Description:

To ensure efficient and controlled functioning of all administrative requirements for the Portfolio Reporting and Controls allocated to within the Engineering & Technical Services Department. Also, to ensure all administrative work is coordinated with staff and all communication and coordination are acceptably conducted. The position shall be able to independently identify, plan and lead initiatives and execute agreed plans and communicate positively and enthusiastically with all parties as required. They shall maintain a professional approach to their work and be able to collaborate well and maintain productive and respectful relationships with others.

Job Responsibilities:

  • Calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to coordinate a variety of meetings
  • Attending meetings and take minutes, as directed by line manager or Programme Delivery management staff
  • Manage document trackers and supervise timely submission of documents (letters, change notices, deliverables, contracts). Request actions from responsible staff to avoid delays if necessary
  • Processing material entry and exit permits and gate passes for approval
  • Distribution of documents for review to the relevant discipline engineer in EDMS
  • Coordinating with other department’s clerical/administrative tasks and various requisitions as instructed
  • Assist with all administrative requirements for the onboarding of new staff
  • Preparation of various documents (reports, spreadsheets, presentations, etc.) as directed
  • Responsible for all administrative work, word processing, collating and distributing correspondence in coordination with Document Controller
  • Performing a wide variety of secretarial and administrative duties as required
  • Making travel and team activity arrangements

Job Requirements:

  • 5+ years of relevant experience
  • Spoken and written Arabic & English are a must
  • Must be a UAE National
  • Administrative assistant / Coordination role
  • Experience with supporting management levels is preferred
  • Bachelor’s degree in relevant field

Job Details:

Company: AD Ports Group

Vacancy Type: Full Time

Job Location: Abu Dhabi, UAE

Application Deadline: N/A

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