Receptionist

Job Description:

As the first contact person to the school, the receptionist ensures positive customers satisfaction during all interactions with existing and potential parents, visitors, staff, and students.

Job Responsibilities:

• Complete administration and secretarial tasks as assigned to support the broader Front of House team to achieve their objectives.
• Attend staff meetings and serve on committees as required.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Provide an accurate and full range of information within the category requested (location, curriculum, admission procedure – including the booking of tours, tour information, administration, structure, etc.) to ensure the delivery of a quality customer service experience to all callers or visitors to the school.
• Relate courteously with visitors and provide the appropriate welcome to the school to ensure a positive customer service experience.
• Actively support the Admissions team by contacting inquiries and conversion of new leads to enrolments and updating it in the system (CRM), cross-selling to other GEMS schools with open seats, conducting school tours wherever necessary, and assist in enrolment events as and when required.
• Respond to telephone calls and inquiries courteously and be able to direct calls to appropriate school personnel as part of the customer service provider for the school.
• Maintain open lines of communication to new & prospective parents ensuring that their concerns and feedback are handled effectively and efficiently; liaising with other school personnel as required.

Job Requirements:

• Bi-lingual is an advantage
• Ability to multi-task and cope with peaks of demand
• A minimum of two to three years experience working as a receptionist or in a customer service-focused role or in hospitality.
• Excellent organisational skills
• English Speaker with exceptional skills, both verbal and written
• Exceptional English skills, both verbal and written
• Strong customer service and interpersonal skills
• Must enjoy public contact and dealing with customers face to face